It’s all right there in your own Ship’s Log

Instantly accessible on Boatsmart HQ
The Ship’s Log is where you can find every Vessel Inspection Report [VIR] as well as a record of all of the repairs, refits, and upgrades that have ever been done to your boat.
Each report is a running audit for your vessel including vital systems and components prone to failure. The Ship’s Log is instantly accessible, and is now helping boat owners reduce their insurance premiums. Contact us today to learn more about the Marine Insurance opportunities available to you as part of your BoatSmart HQ membership.

How it works

Benefits of a Digital Ship’s Log

Accuracy and Legibility

Digital ship’s logs eliminate issues related to handwriting legibility and manual data entry errors. Entries are typically typed and easily readable, reducing the likelihood of mistakes caused by poor handwriting.

Real-time Recording

Digital logs allow for real-time recording of data. This means that events, measurements, and observations can be recorded regularly as they occur, providing a more accurate and up-to-date record of ship activities.


With digital logs, data entry and retrieval are more efficient. Information can be quickly entered, searched, and sorted, saving time and effort compared to flipping through physical pages of a paper logbook.

Data Analysis

Digital logs enable data analysis and trend identification. Ship operators can easily analyze historical data to make informed decisions, optimize performance, and identify areas for improvement.

Remote Access

Digital logs can often be accessed remotely. This means that ship operators and relevant authorities can access log data from anywhere with an internet connection, improving communication and transparency.

Systems Integrations

Digital logs can be integrated with your vessel’s manufacturer and their systems sensors, reducing the risk of human error and ensures that critical data is recorded accurately.

Data Security

Digital logs can be encrypted and password-protected, enhancing data security. This helps protect sensitive information and ensures that the log data remains confidential.


Digital ship’s logs can be customised to each vessel or user’s specific needs. Users can choose the format and fields that are most relevant to their operations, making the log more tailored to their requirements.

Environmental Impact

Going digital reduces the need for paper, which is more environmentally friendly. It helps reduce paper waste and the associated environmental footprint.

Regulatory Compliance

Many maritime regulations now accept digital records, provided they meet certain criteria for authenticity and integrity. Having a digital ship’s log can simplify compliance with these regulations.

Backup and Disaster Recovery

Digital logs can be backed up regularly, ensuring that data is not lost in case of equipment failure, accidents, or disasters. This redundancy enhances data resilience.

Cost Savings

While there may be an initial investment in digital logbook software and hardware, the long-term cost savings can be significant. Reduced paper usage, efficient data handling, and improved operational decision-making can lead to cost reductions over time.

Reactive vs. Boatsmart HQ Preventative Maintenance?

Reactive Maintenance (Self Managed) Find a repairer Problem detected Available for use Available for use Feb Mar Apr Jan Available for use Available for use Put on hardstand for repairs Put on hardstand for repairs Aug Jul Jun May Problem fixed Problem detected Available for use Available for use Dec Nov Oct Sept
Boatsmart Preventative Maintenance Available for use Available for use Available for use Available for use Dec Nov Oct Sept Available for use Annual Maintenance Available for use Available for use Aug Jul Jun May Available for use Available for use Available for use Available for use Feb Mar Apr Jan

Reactive Maintenance

Reactive management involves addressing issues as they arise, often in response to breakdowns or malfunctions. Boat owners wait until a problem occurs before taking action.

Higher Costs

Reactive maintenance can be more expensive in the long run. Waiting until a component fails can lead to more extensive damage or the need for emergency repairs, which are often costly.

Unpredictable Downtime

Boats managed reactively may experience unexpected downtime due to sudden failures. This can disrupt boating plans and lead to inconvenience.

Shorter Lifespan

Reactive management may result in a shorter lifespan for the boat and its components. Delaying necessary repairs can cause additional wear and tear, reducing the overall longevity of the vessel.

Safety Concerns

Reactive management may lead to safety concerns if critical systems fail unexpectedly. This can put the safety of passengers and crew at risk, especially in emergency situations.

Decreased Resale Value

Boats with a history of reactive maintenance tend to have lower resale value. Prospective buyers may be wary of purchasing a boat with a known history of frequent repairs or breakdowns.

Preventative Maintenance

Preventative management involves taking a proactive approach to boat maintenance. Boat owners anticipate potential issues and address them before they become serious problems. This approach emphasizes regular inspections, servicing, and scheduled maintenance tasks.


Preventative maintenance often results in lower overall maintenance costs. By addressing small issues early, boat owners can prevent them from escalating into costly repairs or replacements. It’s typically more cost-effective to replace a worn part before it causes additional damage.

Increased Reliability

Boats that undergo preventative maintenance tend to be more reliable. Boat owners can have confidence in their vessel’s performance because they have taken steps to ensure that all systems are in good working order.

Extended Lifespan

Preventative management helps extend the lifespan of the boat and its components. Regular care and maintenance can prevent premature wear and tear, corrosion, and deterioration, thereby prolonging the boat’s overall life.

Reduced Downtime

Boats undergoing preventative maintenance experience less unplanned downtime. Owners can plan maintenance tasks during off-seasons or convenient times, reducing disruptions to their boating activities.


Safety is a top priority in preventative management. Regular inspections and maintenance checks ensure that safety systems, such as life-saving equipment, navigation lights, and communication devices, are in proper working order.

Resale Value

Well-maintained boats retain higher resale value. Buyers are more inclined to pay a premium for a boat with a documented history of preventative maintenance, as it reflects the owner’s commitment to care and reliability.
  • “With a maintenance and activity log, and an independent monthly assessment, BoatSmartHQ services help to maintain the value of my asset, assists with my insurance profile, and allows me to cruise with confidence.”
    Riviera 46 Coupe
  • “BoatSmart assists boat owners by taking the uncertainty and worries out of owning and caring for their expensive asset. Imagine having the comfort of knowing that your vessel is being maintained and serviced on a regular basis - how better than to enjoy the asset you have trouble free.”
    Gulf Group Marine Brokers
  • “This is my first sea bound boat. With my BoatSmart First Mate's knowledge on tap, I have true peace of mind. Plus it makes me safe, saves time and money.”
    GulfStream 38
  • “Shout out for the fabulous app and service BoatSmart provide. My First Mate seamlessly looks after my baby. If you don't use them, you should.
    Fairlane 57
© 2024 Boatsmart Marine Services Ltd
Terms & Conditions
Privacy Policy